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Identify, Track, and Analyze Gifts with New Grants Management on EveryAction

Kyle Tharp

Many nonprofits receive anywhere from 10-90% of their revenue from foundation grants. These contributions are typically high dollar grant awards that come from foundations, corporations, or the government. Organizations need a structured and effective way of following their grants throughout the grant's lifecycle so they can easily manage this very important revenue stream and track these funds in the same place as major gifts and other sources of revenue.

Too often, nonprofit development professionals struggle to manage these processes on clunky, difficult to use software that scatters data across multiple places, spreadsheets or platforms. With that fact of the industry in mind, we've built out a new Grants Management feature in EveryAction to provide fundraisers with a beautiful, intuitive solution for their development needs.

Grants Management on EveryAction establishes a clean process for users to identify and research prospective funders, track deadlines and documents throughout the grant lifecycle, and analyze for performance and improvements. 

Here's how it works:

Grant Management plans consist of three main sections: Grant Proposal, Award, and Grant Details.

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The Grant Proposal section allows users to specify the Grant Type (i.e. Operating, Annual, Project, Endowment); denote a brief Proposal Summary of the Grant, which appears as a Pinned Note on the organization contact record using the new ‘Proposal Summary’ Note Category; as well as designations for the Proposal Manager, Secondary Staff (if desired), and the Amount.

The Award section permits users to enter key dates about the Grant process, such as the Grant Submission deadline, the Grand Period Start and End Dates and the Expected Notification Date. Keep in mind that the Grant Period End Date must be after the Start Date.

The Grant Details section allows users to associate the Grant with a Campaign, Designation, and Source Code in EveryAction to help with reporting, as well as the Status and Status Date. The Status uses a list of standard grant-process phases, such as Research, Letter of Intent, Request for Proposal, Pending, Stewardship, to track the Grant's progress; the Status Date reflects the last time the Status was updated.

On an individual organization contact record, Grants will appear in a new page section called ‘Grants’ which lists a topline summary of all Grants by campaign name associated with that organization, the name of the Grant Manager, the Next Due Date in the Grant, as well as Award amount information. 

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Users have the ability to drill into the details of each Grant, grouping together the relevant page sections so users can follow up on tasks, attach files about the Grant, add or edit Contact History and Notes, as well as track Payment Dates and edit any details about the Grant, such as a change in the Result or additional Pledge amounts.

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Grants Reports allow users to keep their finger on the pulse of their grant fundraising program. The report provides a grid view with details of each grant as well as summary statistics that allow tracking of proposals in the grant lifecycle, projecting revenue from a given grant program, and tracking grant action items and deadlines that are coming up. 

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As with all of EveryAction's Report Manager reports, the Grants Report can be filtered to a subset of grants, columns can be added, removed, reordered, or sorted, summary data can be calculated using the “group by” functionality, and a customized report template can be saved and scheduled to run on a regular basis!


For more information about Grants Management, email our team here!

Topics: fundraising, Development